If you have to communicate a message that is complicated or has several components or points to it, the biggest challenge may be simple organization. In order to be clear and easy to understand, your message should flow logically from one point to the next
To streamline that process, try using a list. Start with a brain dump: In your word processor or on a piece of paper, begin listing all the points you want to make. Stick to just a word or two or a short phrase for each idea. If you’re using paper, it’s going to be easier later if you write with a pencil instead of a pen.
Don’t think about editing or organizing your thoughts yet. Your goal here is just to get your points written down. Give yourself several minutes for this process, and don’t stop until there are no new ideas popping into your head.
Only then is it time to edit and organize. If you’re working in a word processor, start moving your ideas around. If two thoughts are identical or closely related, combine them into a single thought. At the same time, stack them one on top of the other in a logical order.
If you’re working on paper, combine similar thoughts—and be sure to scratch out anything you’re already covering in another point. Then number your points in their logical order.
From there, you can begin writing. Since you’ve already figured out the logical flow of your message points, all you have to do now is flesh them out. Thanks to your list, you'll finish writing sooner and with less hassle, and your readers will be able to follow you without getting lost along the way!
To streamline that process, try using a list. Start with a brain dump: In your word processor or on a piece of paper, begin listing all the points you want to make. Stick to just a word or two or a short phrase for each idea. If you’re using paper, it’s going to be easier later if you write with a pencil instead of a pen.
Don’t think about editing or organizing your thoughts yet. Your goal here is just to get your points written down. Give yourself several minutes for this process, and don’t stop until there are no new ideas popping into your head.
Only then is it time to edit and organize. If you’re working in a word processor, start moving your ideas around. If two thoughts are identical or closely related, combine them into a single thought. At the same time, stack them one on top of the other in a logical order.
If you’re working on paper, combine similar thoughts—and be sure to scratch out anything you’re already covering in another point. Then number your points in their logical order.
From there, you can begin writing. Since you’ve already figured out the logical flow of your message points, all you have to do now is flesh them out. Thanks to your list, you'll finish writing sooner and with less hassle, and your readers will be able to follow you without getting lost along the way!
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